Alpha Recruitment Privacy Statement
1. Personal Data – Privacy Statement
Alpha is committed to the fair treatment of individuals’ personal data and complies with data protection regulation such as the GDPR. Alpha is also committed to ensuring the security of individuals’ data and has taken appropriate technical and organisational measures to this end. This document provides the required information on the treatment of any personal data that you submit to Alpha or that Alpha may request from you.
In respect of the processing of your personal data in line with this Privacy Statement, Alpha Financial Markets Consulting PLC and certain other local Alpha entities act as a controller for the personal data they process and comply with the associated requirements as laid out under the General Data Protection Regulation (GDPR) and other data protection laws and regulations. The controlling entities will be Alpha Financial Markets PLC and the local office in your region. Further detail on relevant Alpha offices is provided in section 1.10.
1.1. The personal data we process about you
When we refer to “personal data”, we mean any information that allows an individual to be identified, either directly or indirectly, in particular by reference to an identifier such as a name or identification number or other characteristic that may reveal identity. Any references to “sensitive personal data” relate to personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and genetic data, biometric data for the purpose of uniquely identifying an individual, data concerning health or an individual’s sex life or sexual orientation.
In respect of our job candidates’ personal data, we typically process personal data including:
- Contact details such as your name, address, email address and telephone numbers;
- Personal details including your date of birth, marital status, as well as your national insurance number or driving licence number, passport number, and photo;
- Recruitment information such as copies of documents proving your right to work, background checks, references, CV information, cover letter or correspondence with us as part of the application and recruitment process (such as information about your qualifications, experience, knowledge, skills and abailities);
- Financial information such as your current salary, and your bank account details for the purposes of reimbursing expenses;
- Other people’s opinions about you, including references;
- Travel information such as your name, address, car registration number, personal details required for any public transport tickets;
- CCTV footage, including photo stills and other information obtained through electronic means such as entry and exit data;
- Sensitive personal data (as required and permitted under applicable law), including:
- Health records, including information relating to health and medical conditions as necessary to establish your fitness for work and to ensure compliance with our health and safety obligations;
- Diversity-related data, including information about your racial or ethnic origin, sexual orientation and marital status, for compliance with legal obligations and internal policies relating to diversity in the workforce;
- Background checks, including criminal record checks and government screening
- Assessing your suitability for employment;
- Checking you are legally entitled to work in the jurisdiction in which the role you have applied for is based;
- Ascertaining your fitness for work;
- Monitoring and reporting on equal employment opportunities;
- Establishing, exercising or defending legal rights and disputes;
- Ensuring compliance with our internal policies and procedures;
- For our legitimate business purposes of our employee recruitment activities; and
- To comply with certain legal and regulatory obligations of Alpha.
- Service providers that provide services on our behalf, including IT service providers;
- Legal and other professional advisors and auditors; and
- Regulators and law enforcement agencies.
- to receive information from Alpha as to whether we process your personal data and, where we do, access to that personal data and certain other information;
- to request the rectification of any inaccurate personal data that we hold about you;
- to request the erasure of your personal data in certain circumstances;
- to request the restriction of our processing of your personal data in certain other circumstances, for example in certain scenarios where we are unable to comply with a request to erase your personal data;
- to receive a copy of the personal data that you have provided to Alpha in a structured, machine-readable and commonly-used format and/or, where possible, to request we transmit that data to another organisation; and
- to object to the processing of your personal data in certain circumstances, and to object to automated decision making.
1.2. Sources of processing
We collect your personal data during the recruitment process for which you have put yourself forward. For example, your CV and cover letter, your communications with Alpha HR staff and, as appropriate, your performance in assessments.
We may also receive information about you from other sources, such as background checking and online resources including LinkedIn and other publicly available sources. We combine information about you from various sources, including the information that you have provided to us directly.
1.3. Purpose of processing
Candidate personal data is collected for the following purposes:
1.4. Lawful basis for processing
Alpha collects, uses, processes and discloses personal data in accordance with applicable data protection and privacy laws. We process personal data on the following bases:
1.5. Data recipients
Your personal data may be shared with Alpha’s affiliates throughout the world, and with certain third parties such as:
Where third parties are given access to your personal data, Alpha will take the required contractual, technical and organisational measures to ensure that your personal data is only processed to the extent necessary. Third parties will only process your personal data in accordance with applicable law.
1.6. Third country transfers
Alpha may transfer personal data outside of the EEA, where data protection laws may not offer the same level of protection available in your home country. Personal data may be transferred to third parties outside of the EEA (almost exclusively to the US) due to the data hosting locations of Alpha’s IT infrastructure. Where we use third party data hosting solutions comply with relevant equivalence programs such as the EU-US Privacy Shield (frameworks developed to enable organisations to comply with data protection requirements when transferring personal data from the European Union to third countries),. [When we transfer your personal data to any Alpha affiliates based outside the EEA or any country considered “adequate” by the European Commission, we rely on an intra-group transfer agreement that incorporates EU Standard Contractual Clauses designed to protect your personal data.] You may obtain information and a copy of the relevant mechanism relied on for the transfer of your personal data by contacting us via the details set out in the “Contact us” section below. You may also find a copy of the EU Standard Contractual Clauses and related information at the Europa website (https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en).
1.7. Retention period
Your personal data will be retained by Alpha for 3 years so that we may contact you in the future if there are further opportunities, unless you have informed us that you are no longer interested in a role with Alpha. Alpha may also delete certain records from your recruitment process within this timeframe if we deem that they are no longer required. Records will always be retained in line with relevant statutory retention periods.
1.8. Individual data rights
Under the GDPR, individuals may have a number of explicit rights in respect of their personal data, which are enforced by Alpha. These rights include:
1.9. Right to lodge a complaint with a supervisory authority
Under the GDPR individuals have the right to lodge a complaint with their local data protection authority or the Information Commissioner’s Office, which is Alpha’s lead supervisory authority in the European Union. Information about making a complaint is available on the ICO’s website, (https://ico.org.uk/concerns/).
You may wish to raise a complaint with your local supervisory authority if you are not based in the UK or if the alleged infringement took place in another Member State. A list of EU data protection authorities by jurisdiction can be found at http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.
1.10. Relevant Alpha entities
The list below details the Alpha entities which may act as a controller for your data in conjunction with Alpha Financial Markets Consulting PLC:
- Alpha Financial Markets Consulting Limited;
- Alpha Technology Services Consulting Limited;
- Glass Client Programs Limited;
- Alpha Financial Markets Consulting (Luxembourg) S.A.;
- Alpha Financial Markets Consulting Netherlands BV;
- Alpha Financial Markets Consulting France S.A.S.;
- Track Two GmbH
- Alpha Financial Markets Consulting Switzerland S.A.
1.11. Contact Us
If you have any questions or comments about our privacy statement or practices, please contact us via email at firstname.lastname@example.org.
Alternatively, if you have any questions about anything contained within this privacy statement please don’t hesitate to reach out to your contact point at Alpha.